Faculty

Textbooks

Policy:

It is the responsibility of the NC A&T SU Bookstore's Textbook Department to provide all textbooks and additional learning material, such as course packs, for the University community. This includes assessing the needs of the professors, ordering the textbooks, organizing and ordering the course packs, providing the textbooks and course packs at reasonable prices, pre-ordering for students, and dealing with the sale of or the return of surplus books. Except for situations beyond our control, all textbooks are in place and available for sale by the first day of class.  NC A&T State University Bookstore gathers copyrights for Course Works, which are packet of information put together for faculty, at no charge to the faculty and has them reproduced for resale in the store. 

 

The NC A&T State University Bookstore also provides used textbooks (when available) for sale to students by the implementation of it’s Guaranteed Buy Back Program.  This program identifies to students books that will be bought back at the end of the semester at 50% of the price paid. These books are clearly labeled with a Guaranteed Buy Back sticker with an expiration date. These books are priced approximately 25% less than a new book. Textbooks and Course Works are identified by an ISBN number located on the bar code label on the back cover or inside the front cover.  Our system identifies each title by this number and locates information regarding it.  A used sticker on the spine of the book and a used book barcode label identifies used books.  

 

Textbook shelves are set up in alphabetical order according to departments and then numerically within each department.  Shelf cards for each class provide the student with class name and number, author, title of book, whether books are required or recommended, and the new and used price.  Course Works are treated as textbooks and are shelved in the same manner.

Procedures:

 Textbooks

 Assessing the Needs of the Professors

1.      The Textbooks Manager is responsible for coordinating textbook purchasing with the needs of the professors.

2.      A notice is sent to all professors requesting that they submit their textbook needs for the upcoming semester by a certain date. Once the deadline passes the textbook manager begins the process for ordering.

3.      Department submits requisitions on line for each course offered for each semester whether a text is required or not.  – The Deans and or Chairpersons are responsible for the approving all textbook requisitions.  (The bookstore knows the requisition has been approved when we receive conformation of acceptance.)

4.      The text book manager prints list of requisitions accepted on line and reviews each requisition. If all information is correct with no research needed, the text manager will accept and approve the requisitions.

5.      Once on line requisition is accepted and approved, the information rolls from on line requisition to PRISM.

6.      Textbook manager runs titles not worked report after on line requisitions have been accepted and approved into PRISM. Each title must be worked in order decisions, previous sales history considered, stock on hand allocated and buy back quantities estimated.  Other factors that affect the quantity to order are: size of publisher, publisher’s return policy, retail price of book, restocking fees, custom or bundle, core curriculum course. After title is worked with quantity to order, allocated stock on hand and estimated buyback, an open to buy quantity will remain.

7.      A want list to wholesalers is generated from the open to buy quantities in order to obtain additional used books.

8.      Order work sheet report can be generated for the text book manager and bookstore manager to review before generating purchase orders to the major publishers.

9.      Once confirmations are received from wholesalers, a purchase order is generated for those books with an estimated cost on the purchase order. (Allocated stock on hand, estimated buy back quantities, purchase orders generated from want list confirmations reduce the open to buy quantities to major publishers.) 

10.  Purchase orders will be generated to major publishers subsequent to the major buyback in order to fill all outstanding quantities.

  

BUYBACK POLICY AND PROCEDURES

Policy

1.      The major buyback periods occur during the last 2 weeks of the spring semester and the last 2 weeks of the fall semester.

2.       Textbooks which will be used the following semester and for which the bookstore has adoptions from the department or professor will be purchased back at 50% of their retail cost. Books which are missing pages, are unusually marked on, or are other wise unusually damaged, will not be bought back by the Bookstore. *Please note, there is a limit on the number of books that the Bookstore can purchase at 50% of what the customer originally paid for the book and once the limit for a certain title has been met, the Nebraska POS/ICS automatically switches back to purchasing at wholesale value.

3.      To facilitate the buyback process, a student presents a book or books at the Buyback Desk in the Bookstore.

4.      The student must present a valid NC A&T SU student ID.

5.      The designated buyback clerk looks up the value of each book by entering the book's ISBN# into the Nebraska POS/ICS.

6.      During non-major buyback periods, books are bought back at retail & wholesale prices.

7.       Once the price for each book has been determined, the clerk notifies the student, who then decides whether or not to sell the books back.

8.       When books are sold back, the student is given cash for the books.

 

Adoption Due Dates

Fall – April 15^th

Summer 1&2- March 15^th

Spring- October 15^th

 

If you do not have a user name and password to login onto Campus HUB, please contact Karl Henry at khenry@ncat.edu.  Mr. Henry will respond to your request within 48 hours. Visit our website at www.ncatbookstore.com click on faculty link for up to date information.

Click here to place your adoptions

Click here for Campus Hub instructions.

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